Students’ proofreading checklist

dissertations | theses | essays

Students’ proofreading checklist

Set out below is a student’s proofreading checklist detailing what is and what is not usually included in the proofread according to the proofreading guidance or rules of many universities. Another example is given below from Glasgow University:

https://www.gla.ac.uk/research/ourresearchenvironment/prs/proofreadingguidance

Students’ proofreading checklist: what is usually included

Normally, I am allowed to carry out the following checks and corrections:

  • checking for correct and consistent spelling; UK and US English handled
  • checking punctuation, grammar, and consistency of capitalization
  • correcting or highlighting incorrect word usage, such as “their” for “there”
  • raising queries or making suggestions on sentences that do not make sense, for instance if they cannot be eliminated by minor changes to punctuation or wording by me
  • checking text references to citations in the references or bibliography sections and their formatting but not their accuracy or validity
  • highlighting repetition, inconsistencies, and over-long sentences or paragraphs. I can suggest solutions where possible
  • undertaking basic formatting such as deleting double spaces between words or sentences.

I will mark all corrections and queries using the Track changes tool in MS Word and you will be able to accept or reject each one individually, so retaining full control.

Students’ proofreading checklist: what is not usually included

I will often not be permitted to carry out major formatting to improve visual appearance or hierarchy of headings, nor writing or rewriting. Based on the usual stipulations in university guidelines, I cannot usually be involved in the following:

  • checking equations or calculations, or figures in tables or diagrams
  • checking for factual errors
  • rewriting to improve style or to reduce the word count
  • creating a table of contents or reference list
  • checking for plagiarism as it is your legal responsibility to avoid using someone else’s writing and passing it off as your own
  • checking that the content of your document meets your educational institution’s guidelines.

Timing

Please allow plenty of time when sending documents for proofreading. A thorough, high-quality job requires sufficient time. For instance, 80,000 words cannot be properly proofread in a couple of days.

Payment by students

A non-refundable booking fee of 30% of the estimated total proofreading fee will be paid to me to reserve the time in my schedule and a further 30% is payable when you submit the document for proofreading as authorization to start proofreading. The balance of any fees needs to be settled before the completed work is released. See the Terms and Conditions page for details. For methods of payment see Rates and payment page.

Students: Summary checklist for booking

  1. Contact me by email at yorkproof@virginmedia.com to provide:
  • the title and type of document, e.g. dissertation
  • the word count, including captions for any figures, tables, and other such features
  • the date it will be available for proofreading and the date you need it back by.

2. If proofreading terms are agreed, you should make payment of booking fee (non-refundable) as soon as possible to reserve the time.

3. Submit complete document to me in Microsoft Word format by email on agreed date and pay second instalment.

4. When advised make payment of final balance and receive proofread document back.

5. Check and approve my changes and queries to document with Track changes.