Editorial services

What editorial services are provided?

Editorial services from Stephen York Editorial comprise:

  • proofreading (checking spelling, punctuation and grammar, and looking at layout and style consistency)
  • proofreading with light editing (not a full copyedit, but improving flow and readability)
  • text condensing (rewriting to reduce the word count, perhaps by cutting out the waffle or padding and keeping it lean in sticking with the main ideas).

The above services are separate and not meant to be combined.

What will I proofread?

The following are a few examples of documents I will proofread:

  • advertising literature
  • books
  • brochures
  • CVs, letters, and applications
  • handbooks
  • distance learning materials
  • journals
  • magazines
  • reports
  • students’ assignments, dissertations, essays, and theses.


What is proofreading? Proofreading is the close and detailed checking of a document or publication in order to rectify incorrect spelling, punctuation, capitalization, grammar, and consistency errors, as already covered on the Benefits of proofreading page.

If you are unsure of the difference between proofreading and copyediting, see the page Proofreader or copyeditor on this site. I do not handle copyediting. (Please note that I only handle proofreading or other editorial services on screen, not on paper. This is more environmentally friendly.)

Proofreading with light editing

Sometimes your budget or schedule will not allow you to have a document both copyedited and proofread. I can offer a hybrid solution where I can carry out a light edit while I am proofreading – improving readability, clarity, and flow. This will cost a little more and take longer, but it may be the way for you. This service is more suited to documents rather than longer books, especially those that are fiction or academic. It is not a substitute for full copyediting and does not include rewriting.

I can also alert you to the use of clichéd and stale writing and inconsistencies of language, layout, formatting, and presentation of facts and data.

I will also comment on awkward and ambiguous wording, and offer solutions where possible, but not to the extent of full copyediting.

What can you expect from proofreading?

Not perfection, but as close as is humanly possible perhaps.

Please note that proof correction does not include:

  • copyediting (please see the page Proofreader or copyeditor? for the distinction between them)
  • copyright permissions
  • indexing
  • literary appraisal or criticism
  • page design and layout
  • rewriting and development editing.

Other editorial services

These services will be charged at higher rates than simple proofreading as extensive writing skills will be called upon. As with proofreading the changes will be tracked in a Word document for your consideration. The final decision to accept or reject them is yours.

Rewriting to condense

You may want to condense your document just to reduce the word count.

All editorial services carried out will be subject to my Terms and Conditions of Business.

How corrections and queries are marked up

Microsoft Word files are proofread and corrected using the Track Changes tool.

PDFs are corrected using the ‘editing’ tools of Insert, Delete, and Comment, or sometimes a combination of these Adobe Acrobat tools together with a few BSI symbols from BS5216C:2005 that are added as stamps, if preferred.

Using Microsoft Office 365 and Adobe Acrobat DC the following file formats can be handled:

  • Microsoft Word files
  • PowerPoints
  • PDFs.

As well as my digital mark-up of the proofs in the formats mentioned above, I usually compile a proofreading report for larger projects, detailing the standard and requested additional checks carried out. I will also comment on the main style issues and changes made, and list editorial and author queries requiring further attention.

Paper proofs are no longer accepted but see exception under Proofreading for publishers page.