Proofreading for businesses

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Why the need for proofreading services for businesses? Because whether it’s an urgent press release to announce some happy news, or a business plan you are preparing for the bank or new investors, or an email campaign, newsletter, or PowerPoint presentation for marketing purposes, there’s always a need for a proofreader to cast their fresh and objective eyes over your documents to make sure there are no typos or inconsistencies that have been missed in the endless rounds of redrafting. The more ‘fingers in the pie’ the greater the scope for errors.

Proofreading services are offered to businesses of all sizes, including organizations, non-profits, agencies, charities, clubs, and societies, as well as jobseekers. Proofreading and other services are carried out as digital mark-up on screen and  include:

  • proofreading blind or cold (that is, without edited author copy)
  • checking to house writing style or providing advice on updating or establishing a house style
  • checking for consistency of tone
  • harmonizing style and formatting of documents that have been compiled from contributions from several personnel or sources
  • further editorial services: paraphrasing, rewriting and condensing.

Suggested proofreading applications for businesses

The following are just a few proofreading applications:

For employees / jobseekers

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  • CVs, covering letters, and application forms
  • LinkedIn profiles and profiles for other social media

If you need advice on how to compile a CV visit CV Tips | How to Create a CV | Top Tips & Advice | Monster.co.uk

There you will find out what to include and a YouTube video.

For business management and owners

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  • business formation documents and forms
  • corporate literature
  • emails (see Tip 2 below)**
  • external and internal communications, including letters
  • magazines
  • marketing literature, such as advertising and brochures
  • manuals
  • newsletters
  • PowerPoint presentations
  • reports (see Tip 1 below)*
  • website material.

See the Media handled section below for more details.

How proof corrections are marked up

With MS Word documents the Track Changes tool will be used to record my corrections, comments, and queries. With PDFs I will use Adobe Acrobat’s editing tools of insert, delete, and comment / query.

Media handled in more detail

I can offer proofreading and other editorial services for a range of media:

  • Annual accounts and reports
  • Bids, proposals, and tenders
  • Blogs
  • Books and handbooks
  • Business documents (such as agreements, contracts, and terms and conditions, business plans)
  • Case studies
  • CD and DVD covers
  • Company formation documents, such as Memorandum and Articles of Association, mission statement and business plan
  • Corporate literature
  • Distance learning modules, such as for SmartScreen
  • Educational materials, such as course notes and study guides
  • Financial reports
  • Investment reports
  • Journals – academic and vocational
  • Magazines
  • Manuals
  • Marketing literature, including brochures, case studies, and flyers
  • Mission statements
  • Newsletters, for example for society members, company employees or customers
  • PowerPoint presentations
  • Press releases
  • Reports
  • Rules and regulations for clubs and societies
  • Social media posts and profiles, especially LinkedIn
  • Textbooks and teacher / lecturer resource manuals
  • Travel guides
  • Website material (in PDF or Word format, not live sites).
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Full payment should be made

  • within 30 days of the date of my invoice for established / repeat clients
  • before release of document for new clients.

Larger businesses will probably run a purchase ledger system that settle client invoices by BACS transfers. But for smaller businesses and individuals there are other options for method of payment.

Please refer to my Terms and Conditions page.


Contact me now with your requirements.

Proofreading tips


If you are preparing a report I give some useful advice in compiling and designing reports in my blog Tips for writers: Writing reports

Part 1 (visual appearance)


In their headlong rush to communicate as much information and data as possible to their readers, many authors of reports often neglect to pay sufficient attention to how they communicate the facts and figures to their audience. Some of the factors that lead to poor-quality output include:

  • cluttered and fussy visual appearance
  • inconsistencies of style
  • poor presentation of data.

In this first part I will concentrate on visual appearance.  . . .

Part 2 (achieving consistency of style)


In part 1 of Writing reports I discussed the importance of creating a simple and appealing visual appearance using several techniques, and in part 2 I discuss consistency of style.

It is important to maintain a consistent style so as not to confuse or annoy the reader. By ‘style’ I mean the following factors:  . . .

Part 3 (how to present data)


In part 1 of Writing reports I discussed the importance of creating a simple and appealing visual appearance using several techniques, and in part 2 I discussed consistency of style.

In this final part I will discuss how to present data. Lack of space prevents a full analysis of the ways to present textual and numerical data, so the following is just a brief summary.  . . .


Because of the speed and urgency of emails it is easy to make mistakes that are not spotted before pressing the send button. If it is an email for a mass-marketing campaign much reputational damage can be caused. Try using preformed templates that have been proofread and only amend or add material to them when necessary and after a further proofread.



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