How are the proofreading corrections marked up?

How is the reading or rewriting carried out?

Proofreading is carried out against edited copy or blind / cold on screen. Proofreading of paper / hard copy is no longer accepted. Light editing, rewriting, condensing , and paraphrasing will also be marked up using the following methods.

Marking up the proofreading corrections

  • On screen for Microsoft Word documents using the ‘Track Changes’ tool under the Review tab that allows additions, deletions, corrections, and queries (comments) to be recorded. You will be able to see every amendment I have made and accept or reject it individually.
  • On screen for PDFs using the ‘editing’ tools of Insert, Delete, and Comment, or sometimes a combination of these Adobe Acrobat tools together with a few BSI symbols from BS5216C:2005 that are added as stamps, if preferred.

Using Microsoft Office 365 and Adobe Acrobat DC the following file formats can be handled:

  • Microsoft Word files
  • PowerPoints
  • PDFs.

As well as my digital mark-up of the proofs in the formats mentioned above, I usually compile a proofreading report detailing the standard and requested additional checks carried out, as well as commenting on the main style issues and changes made, and listing editorial and author queries requiring further attention.

Paper proofs are no longer accepted but see exception under Proofreading for publishers page.

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