How are the proofreading corrections marked up?

How is the reading carried out?

Proofreading is carried out against edited copy or blind / cold on screen. Proofreading of paper / hard copy is no longer accepted.

Large files

Is your electronic file too large to attach to an e-mail? No problem, just let me know and I will send you an e-mail link to enable you to upload the file to my Dropbox.

Marking up the proofreading corrections

  • On screen for Microsoft Word documents using the ‘Track Changes’ tool under the Review tab that allows additions, deletions, corrections, and queries (comments) to be recorded. You will be able to see every amendment I have made and accept or reject it individually. Before starting a line-by-line, manual proofread using MS Word, I will run the document through another computer program, Intelligent Editing PerfectIt, that will search for inconsistencies of spelling, hyphenation, punctuation, capitalization, and presentation. If you have your own house style that you want me to follow, this can be incorporated into PerfectIt.
  • On screen for PDFs using the ‘editing’ tools of Insert, Delete, and Comment, or sometimes a combination of these Adobe Acrobat tools together with a few BSI symbols from BS5216C:2005 that are added as stamps, if preferred.
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On-screen proofreading of Word, PowerPoint and PDF files

Using Microsoft Office 365 and Adobe Acrobat DC the following file formats can be handled:

  • Microsoft Word files
  • PowerPoints
  • PDFs.

As well as my digital mark-up of the proofs in the formats mentioned above, I usually compile a proofreading report detailing the standard and requested additional checks carried out, as well as commenting on the main style issues and changes made, and listing editorial and author queries requiring further attention.

Paper proofs are no longer accepted but see exception under Proofreading for publishers page.

What do the corrected proofs look like?

Below are two PDFs of a fictitious proofread showing the short article corrected using Microsoft Word’s Track Changes tool, and then a second one showing the clean copy of the same article with all changes accepted but still showing queries and comments for the author’s attention.

Proofreading social media – showing tracked changes

Proofreading social media – clean copy after changes

 

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