Proofreading for businesses, organizations, agencies, and charities

Services offered to businesses, organizations, agencies, and charities

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Proofreading on screen:

  • often blind or cold (that is, without edited author copy)
  • light editing as required
  • checking to house style or providing advice on updating or establishing a house style
  • checking for consistency of tone
  • harmonizing style and formatting of documents that have been compiled from contributions from several personnel or sources.

If you think you will benefit from a second proofread at a discounted rate at a later stage to ensure all previous corrections or queries have been incorporated, or if you have added new material, design, or formatting since my first proofread, check out the Revisions check page for details.

Suggested proofreading applications

Advertising, annual accounts and reports, bids and proposals, brochures, business documents and forms, corporate literature, external and internal communications, magazines, mission statements, newsletters, PowerPoint presentations, reports, tenders, website material.

TIP 1: WRITING REPORTS

If you are preparing a report I give some useful advice in compiling and designing reports in my blog Tips for writers: Writing reports

TIP 2: THE IMPORTANCE OF PROOFREADING EMAILS
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Because of the speed and urgency of emails it is easy to make mistakes that are not spotted before pressing the send button. If it is an email for a mass-marketing campaign much reputational damage can be caused. Try using preformed templates that have been proofread and only amend or add material to them when necessary and after a further proofread.

TIP 3: PROOFREADING WEBSITE MATERIAL

It is much easier and safer to proofread website content before it is uploaded and published by having a proofreader check through a version of the inserted material in Word or PDF format. It is more difficult to proofread a live website and to record and report on amendments that need to be made.

How proof corrections are marked up

For details of how the proofreading is marked up please see the page How are the proofreading corrections marked up?  A recent development has been the installation of a specialist computer program, Intelligent Editing PerfectIt, that will search your document for inconsistencies before I start a manual proofread in Microsoft Word. If you have your own house style for spelling, hyphenation, capitalization etc., this can be incorporated into the program for greater accuracy and consistency.

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The marketing literature has returned from the printers – is it not quite as you expected?

Payment

For charities I will offer a special rate (significantly lower than my minimum commercial rate), depending on the extent of work required. Please enquire for bespoke pricing.

Full payment should be made within 30 days of the date of my invoice by transfer direct to my bank account.