Proofreading services

What is proofreading?

  • Proofreading is the close and detailed checking of a document or publication in order to check and correct spelling, punctuation, capitalization, grammar, and consistency errors, as already covered on the benefits of proofreading page.
  • As a proofreader I can also alert you to the use of clichéd and stale writing and inconsistencies of language, layout, formatting, and presentation of facts and data.
  • I can also test the hyperlinks in your document to ensure they are functioning.
  • I will also comment on awkward and ambiguous wording, and offer solutions where possible, but not to the extent of copyediting or rewriting.
  • Changes, queries, or suggestions will be marked on Word documents using the Track Changes tool or on PDFs using Adobe Acrobat editing tools.

If you are unsure of the difference between proofreading and copyediting, see the page proofreading vs copyediting on this site. I do not handle copyediting. (Please note that I only handle proofreading on screen, not on paper. This is more environmentally friendly.)


Sometimes your budget or schedule will not allow you to have a document both copy-edited and proofread. I can offer a hybrid solution where I can carry out a light edit while I am proofreading – improving readability, clarity, and flow. This will cost a little more and take longer, but it may be the way for you. This service is more suited to documents rather than longer books, especially those that are fiction or academic.

If you are finding it difficult getting that publication into shape before the deadline, get help and hire a proofreader

What can you expect from proofreading?

Not perfection, but as close as is humanly possible perhaps.

Please note that proof correction does not include:

  • copyediting (please see the page proofreading vs copyediting for the distinction between them)
  • copyright permissions
  • indexing
  • literary appraisal or criticism
  • page design and layout
  • rewriting and development editing.


 Proofreading media handled

  • Annual accounts and reports
  • Bids, proposals, and tenders
  • Blogs
  • Books and handbooks
  • Business documents (such as agreements, contracts, and terms and conditions)
  • Case studies
  • Corporate literature
  • Dissertations, essays, proposals, and theses
  • Distance learning modules
  • Educational materials
  • Financial reports
  • Investment reports
  • Journals – academic and vocations
  • Magazines
  • Manuals
  • Marketing literature, including brochures case studies, and flyers
  • Mission statements
  • Newsletters
  • Packaging, labelling and instructions for use
  • PowerPoint presentations
  • Press releases
  • Reports
  • Social media posts and profiles
  • Textbooks and teacher / lecturer resource manuals
  • Travel guides
  • Website material (in PDF or Word format, not live sites).

“I’ve engaged Stephen as a proofreader on a multitude of projects over the years. He has worked on higher education and further education textbooks as well as online resources for me, and has always delivered on time to a very high standard. …”

(Testimonial from educational publishing client)

All proofreading carried out will be subject to my Terms and Conditions of Business.