Proofreading services

What is proofreading?

Proofreading is the close and detailed reading of a document or publication in order to check and correct spelling, punctuation, capitalization, grammar, and consistency errors, as already covered on the benefits of proofreading page. (Please note that I only handle proofreading on screen, not on paper. This is more environmentally friendly.)

If you are in doubt about  what proof correction involves and the difference between proofreading and copy-editing please visit the Society for Editors and Proofreaders (SfEP) website on this subject. They have also produced a short video summarizing what copy-editing and proofreading involves:

SfEP: About copy-editing and proofreading

SfEP also produce a PDF outlining the main differences between proofreading and copy editing:

SfEP Factsheet: Proofreading vs Copy-editing

Proofreading-plus service

For my enhanced proofreading-plus service I will also comment on awkward and ambiguous wording, and offer solutions where possible, but not to the extent of copy-editing or rewriting. Changes, queries, or suggestions will be marked on Word documents using the Track Changes tool or on PDFs using Adobe Acrobat editing tools.

Intelligent Editing: A new addition

I am now using a new computer program, Intelligent Editing PerfectIt, which will search out any inconsistencies in MS Word documents. This is a free add-on to my manual proofreading service.

If you are finding it difficult getting that publication into shape before the deadline, get help and hire a proofreader

What can you expect from proofreading?

Not perfection, but as close as is humanly possible perhaps. Visit the following SfEP website page on standards to find out.

Please note that proof correction does not include:

  • copy-editing
  • copyright permissions
  • indexing
  • literary appraisal or criticism
  • page design and layout
  • rewriting and development editing.


 Proofreading media handled

  • Academic papers and journal articles
  • Annual accounts and reports
  • Bids, proposals, and tenders
  • Blogs
  • Books and handbooks
  • Business documents
  • Case studies
  • Corporate literature
  • Distance learning modules
  • Educational materials
  • Financial reports
  • Indexes
  • Investment reports
  • Journals – academic and vocations
  • Magazines
  • Manuals
  • Marketing literature, including brochures and flyers
  • Mission statements
  • Newsletters
  • PowerPoint presentations
  • Press releases
  • Reports
  • Social media posts and profiles
  • Textbooks and teacher / lecturer resource manuals
  • Travel guides
  • Website material (in PDF or Word format, not live sites).

“I’ve engaged Stephen as a proofreader on a multitude of projects over the years. He has worked on higher education and further education textbooks as well as online resources for me, and has always delivered on time to a very high standard. …”

(Testimonial from educational publishing client)

All proofreading carried out will be subject to my Terms and Conditions of Business.